Healthcare Research Project Manager - VICTR

Job Summary

In your pivotal role as Healthcare Research Project Manager, you will oversee small projects or phases of larger projects. You will be responsible for coordinating activities of project team, identifying appropriate resources needed, and developing schedules to ensure timely completion of project. You will effectively coordinate the activities of the team by becoming familiar with system scope and project objectives, as well as the role and function of each team member. You will demonstrate good communication, organization, and team building skills.

About the Department:

The Vanderbilt Institute for Clinical & Translational Research (VICTR) is Vanderbilt's virtual home for clinical and translational research. Supported by Vanderbilt University Medical Center's Office of Research and the NIH-sponsored Clinical and Translational Service Award (CTSA), the mission of the institute is to transform the way ideas and research discoveries make their way from origin to patient care. VICTR functions to help researchers and clinicians do their jobs better by providing tools and support to improve the quality of research, publications, grant writing, and training for future doctors and researchers. For more information, please visit https://victr.vumc.org/.

View how Vanderbilt Health employees celebrate the difference they make every day:

Discover Vanderbilt University Medical Center:

Located in Nashville, Tennessee, and operating at a global crossroads of teaching, discovery and patient care, VUMC is a community of individuals who come to work each day with the simple aim of changing the world. It is a place where your expertise will be valued, your knowledge expanded and your abilities challenged. It is a place where your diversity -- of culture, thinking, learning and leading -- is sought and celebrated. It is a place where employees know they are part of something that is bigger than themselves, take exceptional pride in their work and never settle for what was good enough yesterday. Vanderbilt's mission is to advance health and wellness through preeminent programs in patient care, education, and research.

VUMC Recent Accomplishments

Because we are committed to providing the best in patient care, education and research, we are proud of our recent accomplishments:

* US News & World Report: #1 Adult Hospital in Tennessee and metropolitan Nashville, named to the Best Hospitals Honor Roll of the top 20 adult hospitals, 10 nationally ranked adult specialty programs, with 3 specialties rated in the top 10 nationally, Monroe Carell Jr. Children's Hospital at Vanderbilt named as one of the Best Children's Hospital in the nation, with 10 out of 10 pediatric specialties nationally ranked.

* Healthcare's Most Wired: Among the nation's 100 "most-wired" hospitals and health systems for its efforts in innovative medical technology.

* Becker's Hospital Review: named as one of the "100 Great Hospitals in America", in the roster of 100 Hospitals and Health Systems with Great Oncology Programs and to its list of the 100 Hospitals with Great Heart Programs.

* The Leapfrog Group: One of only 10 children's hospitals in the to be named at Leapfrog Top Hospital.

* American Association for the Advancement of Science: The School of Medicine has 112 elected fellows

* Magnet Recognition Program: Received our third consecutive Magnet designations.

* National Academy of Medicine: 22 members, elected by their peers in recognition of outstanding achievement

* Human Rights Campaign Healthcare Equality Index: 6^th year in a row that Vanderbilt University Medical Center was a Leader in LGBTQ Healthcare Equality.

Key Responsibilities

1. Under direct supervision, coordinate and oversee the planning phase of project implementation using the Project Implementation Process.
   1. Coordinate the transition from Project Evaluation to Project Implementation.
   2. Organize Team Resources, including Steering Committees, Project Teams and Work Groups, as needed.
   3. Develop high-level project plan and achieve buy in on task responsibilities and timelines from the appropriate team members.
   4. Define communications, issue management and scope management strategy and achieve approval from the appropriate team members.
   5. Solicit input from appropriate staff to evaluate cross-system impact.
   6. Evaluate project risks and develop contingency plans, as appropriate.
   7. Define project objectives and define success measurements.
   8. Develop and communicate appropriate project documentation, including project overview, scope, team structure, status reports, issues management reports, change control reports, meeting notes, etc. as required and in a timely manner.
2. Institute the design phase of the Project Implementation Process.
3. Coordinate development and approval of appropriate requirements and design documentation.
4. Ensure Approval of developed requirements and design.
5. Develop detailed project plan.
6. Coordinate both execution and monitoring/controlling phases of Project Implementation Process.
   1. Coordinate development of detailed go live plan.
   2. Assist and monitor implementation of project plan.
   3. Facilitate monitoring issues and assist with control execution if project course corrections are required.
7. Complete close out phase of Project Implementation Process.
   1. Ensure team consensus of project completion.
   2. Complete project closes out documentation, especially Lessons Learned.
8. With direct supervision, serve as project leader, to ensure timely completion of project tasks in line with project and enterprise objectives.
   1. Coordinate and lead steering committee, project team and work group meetings, as required.
   2. Manage and communicate project status to team members and executive staff, including management of project website, consistent status reporting and presentations.
   3. Identify, document and manage project issues and escalate, as appropriate, to achieve timely resolution.
   4. Ensure compliance with regulatory agencies including meeting deadlines, when applicable.
   5. Ensure integrity and security of institutional data.
   6. Demonstrate ability to multi-task effectively.
9. Actively identify and participate in training, education and development activities to improve own knowledge and performance to sustain and enhance professional development.
   1. Keep up-to-date on project management software systems, practices and technological developments, as appropriate.
   2. Seek to understand Vanderbilt University organization and goals.
   3. Maintain skills commensurate with job expectations.
10. Demonstrate good team building skills.
    1. Actively participate in Team Meetings.
    2. Readily volunteer to assist fellow team members as needed.
    3. Promote constructive formal and informal information sharing and interdisciplinary collaboration.