Document Imaging Specialist - Medical Records (1.0 FTE, Days)
Stanford Children's Health - Lucile Packard Children's Hospital
Location: Palo Alto, California
Internal Number: 7590567
1.0 FTE, 8 Hours Day Shift
At Stanford Children's Health, we know world-renowned care begins with world-class caring. That's why we combine advanced technologies and breakthrough discoveries with family-centered care. It's why we provide our caregivers with continuing education and state-of-the-art facilities, like the newly remodeled Lucile Packard Children's Hospital Stanford. And it's why we need caring, committed people on our team - like you. Join us on our mission to heal humanity, one child and family at a time.
The Document Imaging (DI) Specialist is responsible for document preparation, scanning, and indexing of paper documents to accurately file in the electronic health record. This position is also responsible for providing basic routine maintenance of the scanning equipment. The DI Specialist completes transmittal logs and boxes hard copy documents after they have been scanned to send to off-site storage for retention purposes. The DI Specialist resolves problems with documents such as missing Medical Record Numbers, account numbers, missing pages, and fixes document pages as needed.
The essential functions listed are typical examples of work performed by positions in this job classification. They are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Employees may also perform other duties as assigned.
Employees must abide by all Joint Commission Requirements including but not limited to sensitivity to cultural diversity, patient care, patient rights and ethical treatment, safety and security of physical environments, emergency management, teamwork, respect for others, participation in ongoing education and training, communication and adherence to safety and quality programs, sustaining compliance with National Patient Safety Goals, and licensure and health screenings.
Must perform all duties and responsibilities in accordance with the Service Standards of the Hospital(s).
* Assists in researching and locating missing documentation or incomplete scans.
* Identifies and escalates non-approved forms to management immediately
* Maintains the scanning equipment and completes the scanner maintenance log.
* Performs documentation preparation (repairing tears, removing staples, ensuring/printing patient identification on every page), scanning the paper record, and indexing the scanned image with the medical record number, account number, and document type.
* Performs emergency Release of Information functions when needed.
* Prepares and boxes completed documents for warehousing.
* Trouble shoots and corrects issues relating to misfiled scans, incomplete documentation, image quality, etc.
Minimum Qualifications Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.
Education: High School Diploma or GED equivalent
Knowledge, Skills, and Abilities
These are the observable and measurable attributes and skills required to perform successfully the essential functions of the job and are generally demonstrated through qualifying experience, education, or licensure/certification.
* Ability to apply judgment and make informed decisions.
* Ability to communicate complex concepts in simple form to cross-functional departments or teams.
* Ability to conduct analysis and formulate conclusions.
* Ability to foster effective working relationships and build consensus.
* Ability to plan, organize, prioritize, work independently and meet deadlines.
* Knowledge of computer systems and software used in functional area.
* Knowledge of local, state and federal regulatory requirements related to areas of functional responsibility.
* Knowledge of new technologies (in specific field) and maintain and stay abreast of updates and changes.
Equal Opportunity Employer
Lucile Packard Children's Hospital Stanford strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, LPCH does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements, and where applicable, in compliance with the San Francisco Fair Chance Ordinance.