System Director Business Development /Project Mgmt
Fairview Health Services
Location: Saint Paul, Minnesota
Hospitality, Facility, Environmental Support
Internal Number: 2021-84253
This position provides leadership and direction to Supply Chain operations staff including Portfolio Management and Purchasing positions. Leads strategic growth and new business opportunities for Supply Chain including selling services outside Fairview. Responsible for leading supply expense budgeting and variance analysis, identifying cost drivers and leading system-wide cost saving projects. Coordinates extensively with executive leadership, service line and domain leadership as well as department directors to maximize service levels and minimize costs. Partners with contracting to definite terms that are negotiated into contracts for med/surg supplies, distribution, equipment, and purchased services. Actively participates in Fairview wide strategic planning. Directs Supply Chain activities, product selection and conversions throughout the system. Responsible for Supply Chain department budgets and financial performance. Collaborates with other Fairview entities as required. Participates on physician and nursing committees plus site and system senior leadership teams and committees. Responsible for the Purchasing Functions, ensuring that the appropriate technology is applied to deliver 5Rs, (the right product in the right quantity at the right time to the right place at the right price). Acts as a positive change agent and builds collaborative relationships with site administration, clinicians, group purchasing organization (GPO) and vendors. Participates in GPO committees as needed. Establishes appropriate metrics and monitoring mechanism to effectively manage Supply Chain functions and teams.
This position reports to Vice President of Supply Chain
Provides overall leadership of all Supply Chain operations for portfolio management and purchasing efforts for all hospital sites, ambulatory surgery centers, and clinics
Develop information system capabilities, reports, knowledge of new or developing software applications and other technology used in supporting Supply Chain processes and implements these where feasible.
Continuously evaluates Supply Chain information systems needs and proposes necessary system (software and hardware) upgrades.
Supervise staff, conduct annual reviews, develop annual staffing budgets, and assure compliance with staff productivity and budgets. Monitor employee productivity performance and exceed service level benchmarks.
Assist sites to develop supply expense budgets, establish appropriate metrics to monitor supply expense trends, conduct variance analysis, and identify the root cause of variances.
Utilize industry knowledge and awareness of key issues to efficiently implement strategies and tactics in pursuit of cost effective healthcare delivery, balancing the dual responsibility of real savings and quality, including direct savings through expense reductions, standardization, productivity gains and process efficiencies, and overall effectiveness of supply management processes across the organization. Document, analyze, track and sustain the achieved results.
Establish vendor performance metrics, participate in regular vendor business reviews, and partner with contracting team to negotiate contracts with suppliers, distributors, freight solution providers, purchased services and equipment rental providers.
Develop strong collaborative relationships with internal customers (clinicians, administrators) at hospitals and clinics and improve customer satisfaction.
Assure compliance to policies and procedures.
Responsible to provide service levels, which meet or exceed customer expectations. Focus efforts on understanding and meeting stakeholders needs.
Lead efforts to ensure appropriate system inventory levels through product standardization, supply distribution, asset management and process improvement. Demonstrates in-depth knowledge of concepts necessary for effective inventory management, replenishment cycles, inventory optimization and the maintenance of an inventory system.
Monitor monthly supply variance analysis on the actual versus budgeted financials, identify cost drivers and collaborate with department managers and directors to propose and implement supply expense reduction solutions as deemed appropriate. Differentiate between routine supply usage and supply usage changes due to special cause, patient volume, and other cycles.
Identifies and pursues cost saving opportunities. Directs new product/equipment/service evaluations through value analysis committees/processes and ensures product conversions are completed.
Works collaboratively throughout the Fairview System to extend expertise to support overall system operational needs. Acts as key communicator and advocate for system Supply Chain process. Assists in the development of system Supply Chain policies and procedures.
Responsible for ensuring that Supply Chain services comply with regulatory agencies requirements, including JCAHO, MDH, FDA, AMMI, EPA and OSHA, as may be required. Actively participates on theEmergency Preparedness Team.
Other responsibilities as requested and required.
Meets all role-related and age-specific competencies.
BA/BS: Supply Chain, Logistics, Business, Nursing, Related
8 years management in non-healthcare supply chain or 4 years management in healthcare supply chain.
MBA/MS/MHA: Supply Chain, Logistics, Business, Related
12 years non-healthcare supply chain management or 8 years healthcare supply chain management.
CMRP, APICS, Value Stream, Six Sigma, Lean
Additional requirements (must be obtained or completed within a period of time) :
Due to differences in scope of care, practice, or service across settings, the specific experience required for this position may vary. Proficient in MS Office Suite, MMIS, demonstrated history in budgeting, leadership, finance, employee relations, process improvement. Excellent problem resolution, organizational, conflict resolution and customer service qualities/skills and follow-through. Knowledge of procurement activities, inventory management principles and database management. Proven leadership skills. Proven application of process improvement skills.
Together with the University of Minnesota and University of Minnesota Physicians we have created M Health Fairview. M Health Fairview is the newly expanded collaboration among the University of Minnesota, University of Minnesota Physicians, and Fairview Health Services. The healthcare system combines the best of academic and community medicine — expanding access to world-class, breakthrough care through our 10 hospitals and 60 clinics.
Fairview Health Services (fairview.org) is an award-winning, nonprofit health system providing exceptional care across the full spectrum of health care services. Fairview is one of the most comprehensive and geographically accessible systems in the state, with 10 hospitals—including an academic medical center and long-term care hospital—serving the greater Twin Cities metro area.
Its broad continuum also includes 60 primary care clinics, specialty clinics, senior living communities, retail and specialty pharmacies, pharmacy benefit management services, rehabilitation centers, counseling and home health care services, medical transportation, an integrated provider network and health insurer PreferredOne. In partnership ...with the University of Minnesota, Fairview’s 32,000 employees and 2,400 affiliated providers embrace innovation to drive a healthier future through healing, discovery and education.